VISUAL IMMERSION PRIVACY POLICY

About this Privacy Statement

Visual Immersion recognises the importance of and is fully committed to protecting your privacy. This Privacy Statement (the ‘Statement’) is an overview of how Visual Immersion processes personal information about individuals. This Statement is specifically intended to provide information for our website users, members of the public who interact with Visual Immersion, and individuals who we do business with.

Our contact details

Name: Ryan Becker
E-mail: hello@visualimmersion.co.uk
Phone: 07545973676
Address: 9 The Ridgeway, Watford WD17 4TW
Date: November 2022

The type of personal information we collect

Visual Immersion may process personal information about you including, but not limited to:

  • General information such as name, postal and/or email address, phone number, date of birth, government issued identification in accordance with applicable laws (e.g. driving license, passport, professional license number), agreements, your communications preferences; queries you make to Visual Immersion;

  • Professional information, such as your job title, educational information, professional qualifications, work experience;

  • Digital information generated from your use of Visual Immersion websites and mobile applications, via Cookies. For further details on the use of Cookies by Visual Immersion please read our Cookies Statement available at: www.visualimmersion.co.uk/cookie-policy

How we get the personal information and why we have it

Visual Immersion may collect information about you from public or third-party sources for marketing purposes, and to verify professional information, including but not limited to access to publicly accessible information, national registries or third party databases.

Visual Immersion may collect information from your computer or other device you use when visiting the Visual Immersion website such as Internet Protocol (IP), domain name, Internet Service Provider (ISP), information about date and time of your request and other information provided by tracking technologies. Please see our Cookies Statement.

Visual Immersion uses the information that you have given us to:

  • Manage our relationship with individuals, for example inviting individuals to Visual Immersion events;

  • For collaboration purposes, to enable Visual Immersion to make more informed and objective decisions when identifying, engaging with professionals and managing the relationship with them;

  • Recruitment, processing professional information to assess individual’s suitability for job openings at Visual Immersion;

  • Market Research, processing information about individuals for lawful market research purposes. We collect information through surveys and interviews to help us improve our knowledge of the market;

  • Direct Marketing and Business Development Purposes, we process personal information to provide promotional material and engage in marketing and promotional activities;

  • Website functionalities, to ensure that content from our Website is presented in the most effective manner for you and for your device;

  • Photographs/videos and images of events may be used to promote Visual Immersion on our website or social media. You will be given notice if this is the case, and will have the ability to decline to be featured if you would prefer;

  • Any other purpose that is relevant to the relationship between Visual Immersion and you.

Visual Immersion will process personal information for further purposes, where lawful to do so, or when legally obliged to do so.

Lawful Basis under UK GDPR

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is:
We have a legitimate interest. For example, we have a legitimate interest in furthering the business, including for purposes related to marketing and business development efforts, and for the improvement and delivery of our services.

Disclosure of Your Personal Information to Third Parties

Visual Immersion does not sell personal data to third parties.

Visual Immersion may disclose personal information to third-party recipients where this is reasonably permitted and as required by applicable law. Disclosure will only occur in accordance with applicable laws, with appropriate safeguards where possible.

In order to conduct business, Visual Immersion may disclose information to public or governmental bodies, or third parties that provide services to Visual Immersion. We may also disclose information if Visual Immersion or substantially all of our assets are acquired by a third party, or if required by law.

Transfers outside of the UK

The personal data that you provide is stored securely, but may be stored on servers based outside of the UK. Where this is the case, we ensure that there are adequate protections in place. For more details, please contact: hello@visualimmersion.co.uk.

Automated Decision Making and Individuals’ Rights

Visual Immersion does not undertake decisions based solely on automated processing, including profiling.

How we store your personal information

We take all reasonable steps to ensure that your data is treated securely and in accordance with this Privacy Statement, applicable data protection laws and international industry standards.

How Long We Retain Your Personal Information

We retain your personal information no longer than necessary for the purpose it was collected. Where laws or regulations require or permit longer retention, we may retain it for such durations. Information that is no longer needed is anonymized, archived, or securely destroyed.

Applying to Work at Visual Immersion

Visual Immersion processes applicant information to identify candidates, assess applications, and support HR processes. This may include job title, education, work history, qualifications, networks, and activities. Additional data may include ID numbers, bank details, accessibility needs, emergency contacts, and compensation/benefits-related information.

Changes to This Privacy Statement

Visual Immersion reserves the right to amend this Privacy Statement in accordance with applicable laws. Updates will be published with a new date.

Your Data Protection Rights

The UK GDPR provides individuals with rights regarding how their data is used. Please see:
https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights

You are not required to pay any charge for exercising your rights. If you make a request, we will respond within one month.

To make a request, contact us at: hello@visualimmersion.co.uk

How to Complain

If you have concerns about our use of your personal data, please contact us at: hello@visualimmersion.co.uk

You may also complain to the ICO: https://www.ico.org.uk

Contact us

If you have questions about this Privacy Statement, please contact: hello@visualimmersion.co.uk